IMS Documentation
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IMS Documentation › Financial › Posted Transactions

Posted Transactions

Posted Transactions is the audit/reconciliation view for financial journals that were already posted from the central Sales/COGS/Stock Transfer posting workflow. It shows the IMS journal totals, Journal No., posting user/time, can compare those totals with the current financial system, and provides controlled UnPost functionality.

Open the screenFinancial → Posted Transactions.
IMS Posted Transactions screen with transaction type, date range, stores, journals and UnPost
Posted Transactions lists the financial journal number, totals and posting audit information for the selected transaction family and stores.

Choose the posted transaction family

Select a date range and one of the supported transaction families:

TransactionIncludes
Cash SalesPosted Cash Sales and Cash Returns.
Credit SalesPosted Credit Sales and Credit Returns.
Cost Of Cash SalesPosted COGS entries associated with Cash Sales/Returns.
Cost Of Credit SalesPosted COGS entries associated with Credit Sales/Returns.
Stock TransfersPosted Stock Transfer inventory-value journals.
Purchases are handled separatelyPurchase/Purchase Return posting and unposting are managed through the dedicated Purchase financial-posting workflow, so Purchases are not one of the transaction choices on this screen.

Get Transactions and select stores

Click Get Transactions. IMS finds stores that contain posted journals matching the transaction type and date criteria. Select the required stores or use Select All; the journal grid refreshes for the selected store set.

Journal information

ColumnMeaning
StoreThe IMS store/center associated with the posted journal.
TransactionThe posted journal family such as Cash Sales, Cash Returns, Credit Sales, COGS or Stock Transfers.
Trans. DateThe transaction/journal date represented by the posted record.
Journal No.The financial-system journal/reference number stored back in IMS after posting.
Debit / CreditTotals calculated from the IMS prepared journal records.
Posted ByIMS user who performed the posting.
Post TimeDate/time when IMS recorded the posting.

The bottom of the screen shows the Total Debit and Total Credit for the current result.

View financial system's totals

Enable View financial system's totals to perform a direct reconciliation check against the current financial system. IMS queries the Al-Shamel journal-detail records using the accounting branch, journal number and posting/reset type, then displays the financial-system Debit and Credit totals beside the IMS totals.

This makes the screen useful for confirming that the journal recorded as posted by IMS still exists in Al-Shamel with the expected totals.

UnPost

UnPost is a controlled correction action. Select exactly one journal row and click UnPost. IMS requires Financial Posting permission, verifies that the transaction date is still in an open financial period, confirms the financial-system connection and asks the user to confirm removal.

After confirmation, the current implementation removes the journal header/details from Al-Shamel, clears the corresponding Journal No./posting metadata in IMS and writes an audit-log entry describing the unposted store, journal and accounting branch.

Closed-period protectionA journal cannot be unposted from this screen when its transaction date is inside a closed financial period. Reopening a period is a separate controlled finance action.

Typical reconciliation workflow

  1. Select the transaction family and date range.
  2. Click Get Transactions.
  3. Select the required stores.
  4. Review Journal No., IMS Debit/Credit and posting user/time.
  5. Enable View financial system's totals when an Al-Shamel comparison is required.
  6. Investigate any mismatch before using UnPost or reposting.
←
PostingGenerate and post the journals listed here.
→
Journals MonitoringDiagnose missing or unbalanced IMS journals at the source-transaction level.
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Close Fin PeriodDefines the accounting date boundary that protects UnPost.